Helloooooo!

We're using outlook 2010 with sharepoint 2013 in a number of different ways, of which one of the most important is the shared calendar. I have linked this calendar into my own outlook from the sharepoint site but have a few desires for seeing the same information I can when on sharepoint.

The most important is to be able to see the "staff attending" property of all meetings/events in the calendar. Currently I just see a pile of anonymous entries under each day marked with their given titles. The "last modified by" can be seen when I open any individual item but its almost always modified by our group administrator and gives no information about who the item relates to. Is there a way to create a column with the developer tool, either within calendar view in outlook for "staff attending", or within the event itself? An alternative would perhaps be to create a detailed "table view" in outlook, similar to the sharepoint layout?

Then, is there also a way to import the colour categories from sharepoint for these items and get them coloured in outlook too? We have only a few categories such as "travel" or "conference". If not, is there a way just to create a column for the category names that appears somewhere?

I really hope there is a way to make this work; I was so glad to be able to connect the outlook to the group calendar on sharepoint!

Yours,

T

Hi,

I am not quite sure about your requirement that creating a column within calendar view in Outlook for staff attending.  Do you mean you want to view the attendees for each Calendar items?

If that is the case, please try the following settings in Calendar view:

1. In Calendar, on the View tab, in the Current View group, click Change View > List.

2. In List view, click View Settings in the Current View group.

3. Click Columns. Select available column from: All Appointment fields.

4. In the available columns list, select Required Attendees and Optional Attendees, click Add.

5. Click Move Up to change the column order in the view.

6. Click OK to save the settings.

7. In the Current View group, click Change View > Save Current View As a New View.

8. Name the new view and save the settings.

Regards,

Hi Winnie,

This seems to be a step in the right direction but unfortunately not seeing any new information appearing in my calendar. I guess the problem is that I don't know what outlook column is linked to the sharepoint column "staff attending". Clearly there are several discrepancies as the comment or note on an activity in SP becomes the "subject" in outlook.

You're exactly right- I want to see the attendees. Its just that these columns are empty in my new outlook view...

My other question was about categories and colours. Can I import them from sharepoint and also have them applied in the same way to this shared calendar in outlook?

T